HEERF Quarterly Budget Reporting - 12/31/2022

Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III grant funds

OMB Control Number 1840-0849 Expires 5/31/2024

Rowan College at Burlington County

Date of Report: 1/10/2023

Covering Quarter Ending: 12/31/2022

PR/Award Number(s):

P425E: 202202

P425F: 201317

P425J:

P425K:

P425L:

P425M: 200936

P425N:

P425Q:

P425S:

P425T:

Final Report? ☐

Total Amount of Institutional Funds Awarded:

Section (a)(1): $17,840,474.00

Section(a)(2): $1,358,400.00

Section (a)(3): $0.00

Total Amount of Student Funds Awarded:

Section (a)(1): $12,735,337.00

Section (a)(4): $0.00

1) Please provide a link to your annual report located on the ESF transparency portal so the public can review the full details of your HEERF grant usage over the last calendar year, including methodologies used to award HEERF funds to students, academic success of HEERF recipients, and other details:

 https://www.rcbc.edu/CARES-HEERF, https://www.rcbc.edu/CARES-HEERF/student-reporting, HEERF Annual Report PDF

2) What percentage of students received emergency grants and how much did students receive by student type and fund type?

     a) How much of your HEERF student funds remain left to be disbursed at the end of the reporting period? $0.00

     b) Complete the following table.1

Emergency Financial Aid Grants Awarded to Students this quarter: report only disbursements related to Emergency Financial Aid Grants including using those grants to satisfy outstanding accounts. Any disbursements unrelated to Emergency Financial Aid Grants should not be included in the reported expenditures

Number of HEERF Student Recipients – Emergency Grants to Students

How many students received HEERF emergency financial aid grants using (a)(1) Student Aid Portion?

Total students: 964

Undergraduates2: 964

Graduates: 0

How many students received HEERF emergency financial aid grants using (a)(1) Institutional Portion?

Total Students: 101
Undergraduates: 101
​Graduates: 0

HEERF (a)(1) Student Aid Portion Amount Disbursed

What was the amount disbursed directly to students as Emergency Financial Aid Grants this quarter?

Total Students: $628,969.00
Undergraduates: $628,969.00
​Graduates: $0.00

What was the amount disbursed directly to students as Emergency Financial Aid Grants to date using HEERF?

Total Students: $12,735,337.00
Undergraduates: $12,735,337.00
​Graduates: $0.00

What was the amount of Emergency Financial Aid Grants applied to satisfy student’s outstanding account balance upon receiving affirmative written consent from students to do so? If funds were not used for this purpose, report $0. Include only amounts that benefited students who did directly receive Emergency Financial Aid Grants.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

HEERF (a)(1) Institutional Portion Amount Disbursed

What was the amount disbursed directly to students as Emergency Financial Aid Grants?

Total Students: $64.281.00
Undergraduates: $64,281.00
​Graduates: $0.00

What was the amount of Emergency Financial Aid Grants applied to satisfy student’s outstanding account balances? If funds were not used for this purpose, report $0. Include only amounts that benefited students who did directly receive Emergency Financial Aid Grants.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

HEERF (a)(2) Amount Disbursed (HBCUs, TCCUs, MSIs, and SIP)

What was the amount disbursed directly to students as Emergency Financial Aid Grants? If funds were not used for this purpose, report $0.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

What was the amount of Emergency Financial Aid Grants applied to satisfy student’s outstanding account balances? If funds were not used for this purpose, report $0. Include only amounts that benefited students who did directly receive Emergency Financial Aid Grants.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

HEERF (a)(3) Amount Disbursed (FIPSE & SAIHE & SSARP)3

What was the amount disbursed directly to students as Emergency Financial Aid Grants? If funds were not used for this purpose, report $0.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

What was the amount of Emergency Financial Aid Grants applied to satisfy student’s outstanding account balances? If funds were not used for this purpose, report $0. Include only amounts that benefited students who did directly receive Emergency Financial Aid Grants.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

HEERF (a)(4) Amount Disbursed (Proprietary Institutions Grant Funds for Students)

What was the amount disbursed directly to students as Emergency Financial Aid Grants? If funds were not used for this purpose, report $0.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

What was the amount of Emergency Financial Aid Grants applied to satisfy student’s outstanding account balance upon receiving affirmative written consent from students to do so? If funds were not used for this purpose, report $0.

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

HEERF Amount of Grants Disbursed

What was the amount of grants disbursed to students through all HEERF funds?

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

Average HEERF Amount Awarded

Among students who received HEERF emergency financial aid grants, what was the average award amount per student?

Total Students: $0.00
Undergraduates: $0.00
​Graduates: $0.00

3) Institutional expenditures

a) Has your institution designated HEERF program funds for a specific purpose or budget objective in future quarters (for example, operation and maintenance of plant, academic programs, residential programs, future institutional aid)? Yes

i) If no, are HEERF program funds being held in the institution’s general fund for use as needed? Yes

1.1. If no HEERF program funds are being held in the institution’s general fund, explain your institution’s approach (1,000 characters maximum):

• STUDENT DEBT FORGIVENESS - PAY OFF STUDENT BAD DEBT 2020SPR-2021FAR $1,732,657.14 
• STUDENT DEBT FORGIVENESS - PAY OFF STUDENT OUTSTANDING 2020SPR-2021FAR $254,898.05

ii) If yes, provide the amount designated for a specific purpose or budget objective by calendar year and HEERF program fund:

HEERF program fund

(a)(1) Institutional Portion
Calendar year 2022: $0.00
Calendar year 2023: $1,987,555.00
Calendar year 2024​: $0.00
(a)(2) HBCUs, TCCUs, MSIs, SIP
Calendar year 2022: $0.00
Calendar year 2023: $0.00
Calendar year 2024: $0.00
(a)(3) FIPSE, SAIHE, and SSARP
Calendar year 2022: $0.00
Calendar year 2023: $0.00
Calendar year 2024​: $0.00

b) Provide the total amount of HEERF funds expended during the reporting period on each of the following categories:

Catagory: Providing additional emergency financial aid grants to students.4
Amount in (a)(1) institutional dollars: $64,281.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Covering student outstanding account balances for costs such as debt forgiveness, room, board, tuition, or fees.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Indirect cost recovery/facilities and administrative costs charged on the grants.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.
Amount in (a)(1) institutional dollars: $5,820.00
Amount in (a)(2) dollars, if applicable: $6,533.34
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.
Amount in (a)(1) institutional dollars: $3,926.10
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $1,584.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.
Amount in (a)(1) institutional dollars: $$0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Construction, renovation, and real property. 5
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $12,499.90
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Implementing evidence-based practices to monitor and suppress coronavirus in accordance with public health guidelines.6
Amount in (a)(1) institutional dollars: $126,225.79
Amount in (a)(2) dollars, if applicable: $0.00,
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Providing or subsidizing mental health resources for students who are experiencing additional mental health needs as a result of the COVID-19 pandemic, such as increasing the supply, diversity, and cultural competency of mental health providers; connecting students to care; and investing in community services and creating a culture of wellness and support.7
Amount in (a)(1) institutional dollars: -$7.26
Amount in (a)(2) dollars, if applicable: $520.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Conducting direct outreach to financial aid applicants about the opportunity to receive a financial aid adjustment due to the recent unemployment of a family member or independent student, or other circumstances, described in section 479A of the Higher Education Act of 1965.8
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Replacing lost revenue from all sources.9
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $0.00
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Category: Other Uses of (a)(1) Institutional Portion funds.
Amount in (a)(1) institutional dollars: $0.00
Amount in (a)(2) dollars, if applicable: $11,727.30
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes: HR SYSTEM FOR ONBOARDING AND NEW HIRE INTEGRATION: system will reduce personal interaction and physical paperwork

Category: Quarterly Expenditures for Each Program.
Amount in (a)(1) institutional dollars: $200,245.63
Amount in (a)(2) dollars, if applicable: $32,864.54
Amount in (a)(3) dollars, if applicable: $0.00
Explanatory Notes:

Total of Quarterly Expenditures: $233,110.17

c) Estimate how much of the lost revenue reported above came from each of the following sources (if applicable):

Source of Lost Revenue: Academic sources
Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Unpaid student accounts receivable or other student account debts (including tuition, fees, and institutional charges)
Estimated Amount: $1,937,555.19
Explanatory Notes: 

• STUDENT BAD DEBT 2020SPR-2021FAR $1,732,657.14
• STUDENT DEBT FORGIVENESS PAY OFF STUDENT OUTSTANDING 2020SPR-2021FAR $254,898.05

Source of Lost Revenue: Room and Board
Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Enrollment declines, including reduced tuition, fees, and institutional charges
Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Supported research
Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Summer terms and camps
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Auxiliary services sources
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Canceled ancillary events
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Disruption of food service
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Dormitory services
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Childcare services
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Bookstore revenue
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Parking revenue
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Lease revenue
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Royalties
​Estimated Amount: $0.00
Explanatory Notes: 

Source of Lost Revenue: Other operating revenue
​Estimated Amount: $0.00
Explanatory Notes: $

Total (a)(1) funds
​Estimated Amount: $1,987,555.19
Explanatory Notes:

Total (a)(2) funds
​Estimated Amount: $0.00
Explanatory Notes:

Total (a)(3) funds
​Estimated Amount: $0.00
Explanatory Notes:

TOTAL HEERF
​Estimated Amount: $1,987,555.19
Explanatory Notes:

1. For the initial report and each report thereafter, institutions should use data suppression or other statistical methodologies to protect the personally identifiable information from student education records consistent with the Family Educational Rights and Privacy Act (20 U.S.C. 1232g; 34 CFR part 99) and any applicable state laws. For this report when the total number of students who received HEERF emergency financial aid grants as undergraduates, graduates, or in total is less than 10, but not 0, then the institution should display the total number of students as less than 10 (“<10”) on the publicly available websites controlled by the institution. Additionally, IHEs should use complementary suppression to protect values that could be inferred otherwise. For example, if the total student count is equal to 25, the undergraduate amount is equal to 20, and the graduate amount equal to 5, IHEs should report both the undergraduate and graduate amount as ‘-‘. The total student count can remain displayed as is.

2. For students in both undergraduate and graduate categories, classify as a graduate student.

3. Do NOT include funds from the Institutional Resilience and Expanded Postsecondary Opportunity (IREPO) funds as part of this annual performance report.

4. To support expenses related to the disruption f campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or childcare, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).

5. The Consolidated Appropriations Act, 2022 (P.L. 117-103), signed into law by President Biden on March 15, 2022, expanded the allowable uses of funds for IHEs that received funds under the HEERF (a)(2) programs (ALN 84.425J; T84.425K; 84.425L; 84.425M). Specifically, IHEs that received HEERF (a)(2) grant funds now may expend them on the acquisition of real property, renovations, or construction related to preventing, preparing for, and responding to the coronavirus. Before commencing any renovations, construction, or real property projects supported by HEERF (a)(2) grant funds, grantees must receive approval for the project from the Department.

6. Including funding to cover the cost of vaccine distribution.

7. Note: Section 2003(5)(B) of the American Rescue Plan (ARP) requires that an institution use a portion of funds received under such Act to conduct direct outreach to financial aid applicants about the opportunity to receive a financial aid adjustment due to the recent unemployment of a family member or independent student, or other circumstances, described in section 479A of the Higher Education Act of 1965 (20 U.S.C. 1087tt). Institutions do not need to report an expense under this category every quarter but must do so at least once during the life of their HEERF grants. Please see the HEERF ARP FAQs for more information.

8. Please include funding provided to cover the cost of vaccine distribution in this line. Note: Section 2003(5)(A) of the ARP requires that an institution use a portion of funds received under such act to implement evidence-based practices to monitor and suppress coronavirus in accordance with public health guidelines. Institutions do not need to report an expense under this category every quarter but must do so at least once during the life of their HEERF grants. Please see the HEERF ARP FAQs for more information.

9. Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.