Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and
18004(a)(3), if applicable
OMB Control Number 1840‐0849 Expires 4/30/2021
Rowan College at Burlington County:
Date of Report: 10/29/2020
Covering Quarter Ending: 9/30/2020
Total Amount of Funds Awarded:
Section (a)(1) Institutional Portion: $1,875,158
Section (a)(2): $185,793
Section (a)(3): $0
Final Report? ▢
Category: Providing additional emergency financial aid grants to students.1
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Providing reimbursements for tuition, housing, room and board, or other fee refunds.
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Providing tuition discounts.
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.
Amount in (a)(1) institutional dollars: $0
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.
Amount in (a)(1) institutional dollars: $1,668,027
Amount in (a)(2) dollars, if applicable: $633
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Campus safety and operations. 2
Amount in (a)(1) institutional dollars: $57,760
Amount in (a)(2) dollars, if applicable: $38,791
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.
Amount in (a)(1) institutional dollars: $147,048
Amount in (a)(2) dollars, if applicable: $9,056
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Replacing lost revenue due to reduced enrollment.
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.). 3
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.
Amount in (a)(1) institutional dollars: $49
Amount in (a)(2) dollars, if applicable: $0
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Category: Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.
Amount in (a)(1) institutional dollars: $2,274
Amount in (a)(2) dollars, if applicable: $8,359
Amount in (a)(3) dollars, if applicable: $
Explanatory Notes:
Category: Other Uses of Institutional Portion Funds.4
Amount in (a)(1) institutional dollars: $0
Explanatory Notes:
Category: Other Uses of (a)(2) or (a)(3) funds, if applicable.5
Amount in (a)(2) dollars, if applicable: $6,857
Amount in (a)(3) dollars, if applicable: $0
Explanatory Notes:
Quarterly Expenditures for Each Program:
Amount in (a)(1) institutional dollars: $1,875,158
Amount in (a)(2) dollars, if applicable: $63,696
Amount in (a)(3) dollars, if applicable:0
Total of Quarterly Expenditures: $1,938,854
1 To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.
2 Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
3 Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).
4 Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”
5Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”
This form must be conspicuously posted on the institution of higher education’s (IHE’s or institution’s) primary website on the same page the reports of the IHE’s
activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under section 18004(a)(1) of the CARES Act (Student Aid
Portion) are posted. It may be posted directly or as a link to a PDF. A new form must be posted for each quarterly reporting period (September 30, December 31,
March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated
all (a)(1) institutional, (a)(2), and (a)(3) funds and checks the “final report” box. IHE’s must post this quarterly report form no later than 10 days after the end of
each calendar quarter (October 10, January 10, April 10, July 10). For the first report using this form, institutions must provide their cumulative expenditures
from the date of their first HEERF award through September 30, 2020 and posted no later than October 30, 2020. Each quarterly report must be separately
maintained on the IHE’s website or in a PDF document linked directly to the CARES Act reporting webpage. Any changes or updates after initial posting must be
conspicuously noted and the date of the change must be noted in the “Date of Report” line.
On each form, fill out the institution name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30),
the original total amount of funds awarded by the Department, and check the box if the report is a “final report”, if applicable. In the chart, IHE’s must specify
the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable.
Provide explanatory notes for how funds were expended, including the title and brief description of each project or activity allotted funds. Explanatory footnotes
help clarify certain reporting categories. Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1)” in the chart), Section
18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each
Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Blank responses are considered $0 for that category or column.
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid
OMB control number. The valid OMB control number for this information collection is 1840‐NEW. Public reporting burden for this collection of information is
estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain
benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments
or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue,
SW, Washington, DC 20202.