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Acceptable Use Guidelines

Student Email Guidelines Philosophy

Rowan College at Burlington County encourages the use of student email as an effective and efficient way to improve communication between students, faculty members and administrative staff. The primary purpose of student email is to meet the academic, student life, administrative, and business needs of the college.

While the college will continue to communicate through printed publications and written correspondence, it is expected that the College will increasingly use student email as an official means of communication with RCBC students.

Students are responsible for information forwarded to them by the College through Net Mail. It is expected that students will check their email account regularly.

Official Email Address All students who are registered for credit-bearing courses will be assigned a RCBC student email account. This account will be considered the student's official Burlington email address until the student is no longer enrolled in a credit bearing course(s) at RCBC .

Faculty members and administrative offices will address email messages to the student's assigned email account. A student may choose to redirect their email, but are held accountable for the content of any college email message sent to them.

 

Prohibited Conduct

Student email may not be used in the following ways, but is not limited to:

  • unsolicited and unauthorized mass email (spam)
  • offensive language
  • obscene material or language
  • threats
  • infringement on others' privacy
  • copyright infringement
  • illegal activity
  • unlawful activities
  • commercial purposes
  • personal financial gain
  • false identity in email communications.
  • misrepresentation of Rowan College at Burlington County;
  • Interference with RCBC technology operations through
  • unsolicited electronic communications;
  • disruption of electronic communications;
  • corruption of electronic communications systems and services;
  • obstruction of electronic communications system and services;

 

Access Restriction

Access to and use of student email is considered a privilege accorded at the discretion of Rowan College at Burlington County. The college maintains the right to immediately withdraw the access and use of student email when there is reason to believe that violations of law or college policies have occurred. In such cases, the alleged violation will be referred to the VP of Enrollment Management and Student Success for further investigation and adjudication under the Code of Student Conduct. The range of sanctions for unacceptable use of student email includes expulsion from the college.

 

Security

Rowan College at Burlington County cannot and does not guarantee the security of electronic files on its computer systems. While steps have been taken to provide security, it is possible that the college's technology systems may be breached. Because it is impossible to filter all materials transmitted or received via electronic means, the college cannot assure that users will not be exposed to unsolicited information. It is the responsibility of the student to change their default Student email password of birth date to a different password by using the system change password feature.

 

Student Email Default Password

If you have never accessed your account and it was created prior to 3/15/2011,
your password will following the following birth date format: MMDDYY
I.E. if you birthdate is June 1st, 1988  then your  Password is:060188

Any account created after 3/15/2011,
your password will follow the following birth date formate: MMDDYYYY
I.E. if you birthdate is June 1st, 1988  then your  Password is:06011988

 

Privacy

The general right of privacy should be extended to the extent possible in the electronic environment. Rowan College at Burlington County and all electronic users should treat electronically stored information in individuals' files as confidential and private.

There is an acknowledged trade-off between the right of privacy of a user and the need of system administrators to gather necessary information to ensure the continued functioning of these resources. In the normal course of system administration, system administrators may have to examine activities, files, electronic mail, and printer listings to gather sufficient information to diagnose and correct problems with system software or hardware. Whenever possible, prior notification will be provided; however, the system's administrators will subsequently notify faculty, staff, or students if it was necessary to enter or view their files, electronic mail, printer listings, or to examine activities. System administrators at all times have an obligation to maintain the confidentiality of a user's files, electronic mail, and activity logs.

Users of student email are strictly prohibited from accessing files and information other than their own. The college reserves the right to access its computer and network systems, including current and archival files of user accounts when there is reasonable suspicion that unacceptable use has occurred.

 

Email Quotas

The email quota is the amount of email (including attachments) that a user can store on the central email server. If the assigned allocation is filled up, no new mail can be stored in the account Inbox -- new mail is returned to sender. Users who are utilizing a major portion of their default quota should take advantage of off-line storage of email in personal folders. In addition, it is a good idea to download attachments to your local computer and remove them from your email inbox. Frequently, the size of an attachment is the factor which puts the mailbox over quota.

The limit on the number of recipients you may address in one email message is 200.

The maximum size of any email attachment is 1M. This is a system-wide transmission limit common to all users; it cannot be increased.